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1. INTRODUCTION

1.1 About Scholar Sync

Scholar Sync is a Software as a Service (SaaS) platform provided by Scholar Sync Ltd (Company Number: 16685861), a company registered in England and Wales ("we", "us", "our", or the "Company").

1.2 Pilot Programme

You are accessing Scholar Sync as part of a pilot programme with UCL Security & Crime Science at the Jill Dando Institute of Crime and Security Science, University College London. This pilot is for evaluation and testing purposes.

1.3 Acceptance of Terms

By creating an account, installing the browser extension, or using the Service, you confirm that:

• You have read and understood this Agreement
• You agree to be bound by its terms
• You are authorised to access the Service as part of the pilot programme

2. ELIGIBILITY AND REGISTRATION

2.1 Who Can Use Scholar Sync

To use Scholar Sync, you must:

• Be at least 18 years of age, or if you are between 13 and 18 years old, have obtained parental or guardian consent
• Be an authorised participant in the UCL pilot programme (e.g., a student, academic staff member, or researcher)
• Provide accurate and complete registration information

2.2 Your Account

When you register for Scholar Sync:

• You agree to provide truthful, accurate, and complete information
• You are responsible for maintaining the confidentiality of your login credentials
• You are responsible for all activities that occur under your account
• You must notify us immediately of any unauthorised use of your account

2.3 One Account Per User

Each user may only maintain one account. Sharing accounts is not permitted.

3. YOUR USE OF THE SERVICE

3.1 Licence Grant

Subject to your compliance with this Agreement, we grant you a limited, non-exclusive, non-transferable, revocable licence to:

• Download and install the Scholar Sync browser extension
• Access and use the Service for your personal academic and research purposes during the pilot period

3.2 Acceptable Use

You agree to use Scholar Sync only for lawful purposes and in accordance with this Agreement. You agree NOT to:

• Use the Service for any commercial purpose without our written consent
• Share your account credentials with others
• Attempt to access another user's account
• Use the Service to infringe any third party's intellectual property rights
• Upload or transmit viruses, malware, or other harmful code
• Attempt to reverse engineer, decompile, or disassemble any part of the Service
• Interfere with or disrupt the Service or servers
• Use automated tools to access the Service without permission
• Use the Service in any way that could damage our reputation or the Service

3.3 Academic Integrity

Scholar Sync is designed to support your academic work. You remain responsible for:

• Ensuring your use of the Service complies with your institution's academic integrity policies
• Properly citing and attributing sources in your work
• Using the Service as a tool to assist, not replace, your own academic efforts

4. YOUR DATA AND CONTENT

4.1 Your Content

"Your Content" means any data, text, references, notes, documents, or other materials you upload, store, or transmit through the Service.

• You retain all ownership rights to Your Content
• You are solely responsible for Your Content and its accuracy
• You grant us a licence to store, process, display, and transmit Your Content solely to provide the Service to you

4.2 Data Processing

We process your personal data in accordance with our Privacy Policy and applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

4.3 Data Storage

Your data is stored securely using industry-standard practices. You acknowledge that:

• Data may be stored on servers located outside your country of residence
• You are responsible for maintaining your own backups of important data
• We may retain certain data as required by law or legitimate business purposes

4.4 Third-Party Content

The Service may allow you to access or interact with third-party content (such as academic databases or websites). We are not responsible for any third-party content, and your use of such content is subject to the relevant third party's terms.

5. INTELLECTUAL PROPERTY

5.1 Our Intellectual Property

Scholar Sync and its entire contents, features, and functionality (including all software, code, design, text, graphics, and logos) are owned by Scholar Sync Ltd and are protected by copyright, trademark, and other intellectual property laws.

5.2 Restrictions

You may not:

• Copy, modify, or create derivative works of the Service
• Use our trademarks, logos, or branding without written permission
• Remove any copyright or proprietary notices from the Service

5.3 Feedback

If you provide us with feedback, suggestions, or ideas about the Service ("Feedback"), you grant us a perpetual, irrevocable, royalty-free licence to use, modify, and incorporate such Feedback into the Service without any obligation to you.

6. PILOT PROGRAMME TERMS

6.1 Evaluation Period

The pilot programme is for evaluation purposes. During this period:

• The Service is provided free of charge
• Features may be added, modified, or removed
• Service availability is not guaranteed
• We may collect usage data and feedback to improve the Service

6.2 Feedback and Participation

As a pilot participant, you may be invited to:

• Provide feedback on your experience
• Participate in surveys or interviews
• Report bugs or issues you encounter

Your participation in feedback activities is voluntary but greatly appreciated.

6.3 No Guarantee of Continuation

Participation in the pilot does not guarantee:

• Continued access to the Service after the pilot period
• Any specific features or functionality
• Future pricing or availability

7. SERVICE AVAILABILITY

7.1 "As Is" Service

The Service is provided on an "as is" and "as available" basis. We do not guarantee that:

• The Service will be available at all times
• The Service will be error-free or uninterrupted
• All features will function as expected

7.2 Modifications and Updates

We reserve the right to:

• Modify, update, or discontinue any part of the Service at any time
• Perform maintenance that may temporarily affect availability
• Release new versions of the browser extension

7.3 Technical Requirements

You are responsible for ensuring your device and browser meet the technical requirements to use the Service.

8. DISCLAIMERS

8.1 No Warranties

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

8.2 Academic Advice

Scholar Sync is a research management tool. It does not provide academic, legal, or professional advice. You should not rely solely on the Service for important academic decisions.

8.3 Third-Party Services

We are not responsible for any third-party services, websites, or content you access through or in connection with the Service.

9. LIMITATION OF LIABILITY

9.1 Exclusion of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, SCHOLAR SYNC LTD SHALL NOT BE LIABLE FOR:

• Any indirect, incidental, special, consequential, or punitive damages
• Loss of data, profits, revenue, or business opportunities
• Any damages arising from your use or inability to use the Service
• Any conduct or content of third parties

9.2 Cap on Liability

Our total liability to you for any claims arising from this Agreement or your use of the Service shall not exceed £1.

9.3 Exceptions

Nothing in this Agreement excludes or limits our liability for:

• Death or personal injury caused by our negligence
• Fraud or fraudulent misrepresentation
• Any liability that cannot be excluded by law

10. TERMINATION

10.1 Termination by You

You may stop using the Service at any time by:

• Uninstalling the browser extension
• Deleting your account through the Service settings
• Contacting us to request account deletion

10.2 Termination by Us

We may suspend or terminate your access to the Service:

• If you breach any term of this Agreement
• If we discontinue the Service or pilot programme
• At our discretion, with or without cause

10.3 Effect of Termination

Upon termination:

• Your licence to use the Service ends immediately
• You must uninstall the browser extension
• We may delete Your Content after a reasonable period
• Sections of this Agreement that should survive termination will continue to apply

11. PRIVACY

Your privacy is important to us. Please review our Privacy Policy, which explains how we collect, use, and protect your personal information. By using the Service, you consent to our data practices as described in the Privacy Policy.

12. CHANGES TO THIS AGREEMENT

12.1 Updates

We may update this Agreement from time to time. If we make material changes, we will notify you by:

• Email to the address associated with your account
• A notice within the Service

12.2 Continued Use

Your continued use of the Service after changes become effective constitutes your acceptance of the revised Agreement.

13. GENERAL PROVISIONS

13.1 Governing Law

This Agreement is governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13.2 Entire Agreement

This Agreement, together with our Privacy Policy, constitutes the entire agreement between you and Scholar Sync Ltd regarding the Service.

13.3 Severability

If any provision of this Agreement is found to be unenforceable, the remaining provisions will continue in full force and effect.

13.4 No Waiver

Our failure to enforce any right or provision of this Agreement does not constitute a waiver of that right or provision.

13.5 Assignment

You may not assign or transfer this Agreement without our prior written consent. We may assign this Agreement without restriction.

13.6 Contact

If you have any questions about this Agreement or the Service, please contact us at:

Scholar Sync Ltd
Email: info@scholar-sync.com

14. ACKNOWLEDGEMENT